Orlando Trade show furniture rental

The third-largest city of the USA, Orlando brags the largest exhibit hall in all of North America and is home to some of the country’s best trade shows. The windy city offers plenty of exhibition opportunities for businesses, attracting numerous national and international exhibitors throughout the year. Orlando is known for its multiple, premium convention centers and a world-class transportation system.

Hence, regardless of your business size and industry, Orlando trade show exhibitions offer tons of chances to spread brand awareness, generate sales leads, form alliances and partnerships, and close lucrative business deals.

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Orlando Trade Show Furniture Rental by Everything Tradeshows

One of the most significant reasons to consider exhibiting in Orlando is that you have a comprehensive trade show furniture rental company like Everything Tradeshows to help you stand out from the sea of exhibitors and make the most of your trade show presence.

While we are based in Florida, we extend our services to every state in the USA, along with a number of international countries. Orlando is among the cities where we have supplied plenty of trade show furniture rental for a number of our domestic and international clients. In addition, we have over 25 years of experience in designing and constructing trade show booths, providing modern and customized furniture, and delivering comprehensive brand management services.

Trade show booth rentals

A trade show coming soon?

Trade show booths are a great way to get in front of a large number of people. They can be a cost-effective way to stand out from your competitors and attract new customers.

If you are looking to stand out at a trade show, then renting a booth is the perfect solution.Trade show booths are the most popular way for any company to make an impact in the industry.

We are here to help! Contact us today for a free consultation and a free quote.

Orlando Trade Show Furniture Rental v/s Buying

Trade shows in Orlando are a massive logistical undertaking: from planning and traveling to accommodation and booth installation, many new exhibitors get overwhelmed and often end up overlooking one of the most crucial aspects of any trade show setup – furniture.

Furniture is one of the major defining factors to the success of a trade show exhibition. In this section, we will compare the pros and cons of renting trade show furniture against those of buying it– along with the factors you should consider before choosing between the two options.

Why Rent Trade Show Furniture in Orlando

There are many benefits of renting trade show furniture in Orlando. Some of these include the following:

With an Orlando trade show furniture rental, you are relieved of the responsibilities of shipping, storage, maintenance, and insurance. All you need to do is pay an agreed-upon fee, and the furniture is made available to you precisely when you need it. In fact, with a trade show furniture rental company like Everything Tradeshows by your side, the furniture in your booth will also be set up before you arrive so that you can commit more of your time and energy to maximizing your trade show ROI (Return on Investment).

Renting furniture is cheaper, especially if you do not attend a lot of trade shows. Besides, you can even hire furniture by the hour – which is a useful option to have if you do not plan to spend the entire day at the event. This financial flexibility is particularly useful for companies that are on a tight exhibition budget and would like to allocate their funds to other important areas.

When you rent trade show booth furniture from Everything Tradeshows, you get a wide range of options with regards to style, size, and design. This allows you to pick furniture that is in line with your brand message, the kind of trade show you are attending, and your specific marketing needs. This makes renting a particularly attractive choice for companies looking to modify their trade show booth from show to show or even from day to day in a multi-day event.

If you choose to rent furniture, you can go ahead and reserve your booth space in advance, and then find furniture according to that space. This is obviously not possible when you own the furniture and you will instead have to compromise on space. Besides, if your owned furniture is not in line with the trade show event regulations, you may not even be allowed to use it.

However, it is important to note that you will be liable for any damage caused to the furniture, and avoiding this can be hard if you are attending a large event where a lot of people will be visiting your booth.-In addition, certain rental companies may offer furniture that has been affected by wear-and-tear brought about by years of constant use. The poor condition of the furniture often reveals itself through the discoloration, as well as the creaking and chipping when visitors use the furniture.

With Everything Tradeshows, however, you can rest assured that this will not be the case – we take a lot of pride in the premium condition of all our rentable furniture equipment. Over the years, we have established an impeccable reputation and many businesses rely on us for their trade shows, including booth setup and furniture delivery.

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Orlando trade show furniture Buying

When buying furniture, you have full control over the design, color, and size. This gives you the flexibility of choosing furniture according to your brand image, and the ability to maintain consistency across trade shows.

Building up from the previous point, you can use the same trade show furniture for many years, as long as you spend enough money and efforts on maintenance. This way, you will not have to buy new furniture from scratch every time you decide to attend a trade show.

With your own furniture, you can make any last-minute modifications that you feel might help increase the chances of your trade show success. You can choose to add your brand logo or colors to the furniture without seeking permission or being answerable to anyone.

However, you can’t ignore the disadvantages of buying trade show furniture. First off, the shipping logistics involved in moving your own furniture to and from the event location can be nightmarish – particularly if you are attending a trade show in a different country or even city. You will have to bear the cost of airlifting your furniture and that, as you know, is far from cheap. In this case, renting furniture makes more sense.

Even though you are liable for any damage to the rented furniture, buying your own furniture makes you responsible for the insurance, maintenance, and storage costs. You will probably also need help transporting the furniture to and from the venue – a cost that can easily be avoided by taking the rental route instead.

Bringing your own furniture may cause you to inadvertently violate some event rules regarding the size of equipment you are allowed to carry. Every booth has a limit on the size of items they can use, and if your furniture exceeds this size restriction, you may not be allowed to exhibit at all. Finding an alternative at such short notice will be extremely hard if not impossible.

Why Have Everything Tradeshows Rent You Trade Show Furniture?

As mentioned, having the right trade show furniture is crucial for your event success. The right furniture is one that organizes the booth space, makes your area appear inviting for the attendees, and emphasize your brand message and values.

Everything Tradeshows is one of the most renowned names when it comes to trade show furniture rental. We offer high quality, durable trade show furniture in a range of styles and sizes for you to choose from. Known for providing stellar services for the last two-and-a-half decades, our wide portfolio of rentable furniture is capable of catering to your specific requirements, which includes:

  • Chairs
  • Soft seating
  • Ottomans
  • Seating tables
  • Café tables
  • Bar tables
  • Group seating
  • Conference chairs
  • Conference tables
  • Barstools
  • Bars
  • Office tables
  • And much more!


At Everything Tradeshows, we go above and beyond to ensure that every one of our clients realizes their tradeshow vision. We take the time to understand your company, industry, event, and booth space (including who your booth neighbors are), and recommend furniture equipment that maximizes your chances of making the trade show event your own.

Being a full-service furniture rental company, Everything Tradeshows takes care of everything from customization, shipping, storage, installation, and dismantling. Other than that, our customer representatives are available 24/7 to cater to at any point before, during, or after the event.

Why Choose Everything Tradeshows

Choosing a trade show booth design can be difficult, but it doesn’t have to be. We have the creative team, expertise, and industry knowledge to help you create a booth that will attract attention and get you noticed.

We offer a range of services from stand production, promotion and marketing to management and logistics. Our in-house team specializes in building eye-catching booths that are guaranteed to turn heads when they enter the event hall. With us by your side, you’ll be well on your way to attracting the right contacts for your company or business idea.

Orlando Trade Show Furniture Rental Tips

Focus on Design

With a mere few seconds to capture an attendee’s attention, it is vital that your furniture makes your tradeshow booth stand out in the right way. Hence, your furniture needs to be visually appealing, in line with your brand image and the event theme, and aligned with the other elements of your booth. Pick furniture equipment that does not conflict with the booth’s design, appearance, and feel.

When picking out furniture, consider how each item can improve the look and feel of your booth and help keep traffic flowing. Never go for basic, generic furnishings since they can make your booth stick out like a sore thumb. Whether your requirement is conservative or modern furniture, Everything Tradeshows has the right answers for you.

Ensure Comfort

Comfort is very important when it comes to seating furniture. The more comfortable an attendee is at your booth, the longer they are likely to stay. You want your visitors to be focused on what your staff is telling them, instead of on desperately trying to find the least uncomfortable seating position on your provided chair.

You want visitors to feel right at home with your booth. By providing comfortable and relaxing seating arrangements to your guests, you are increasing your chances of spending quality time with them.

Consider Your Booth Space

A limited amount of booth space has been made available to you, and we understand that you want to make the most of it. However, when it comes to trade show furniture rentals, less is often more. For instance, if you have an 8×8 booth but rent a large table and multiple bar stools, you will make the space too congested and hard for the visitors to explore it. Hence, overdoing your furniture arrangements can actually be counterproductive and negatively affect booth traffic.

Face the Audience

When setting up kiosks, counters, and display tables, make sure to face the audience. This makes you come across as inviting and encourages attendees to visit your booth. This also ensures that any passers-by will be able to watch and listen to your presentations, demonstrations, and interactions with other visitors, and might develop interest in what you have to say (and show).

Wrapping Up

A trade show furniture rental in Orlando is an excellent way to make your booth stand out at a fraction of the expense and hassle that buying your own furniture would have cost.

To learn more about Everything Tradeshows and how we can help you manifest your ideal trade show booth, please reach out today.


Interested in trade show Furniture rental?

A trade show exhibit can be more than just a way to promote your company. It’s also the perfect opportunity to create value for your customers.

Trade show booth rental is the most affordable option for exhibiting at a trade show. It is also the simplest option that doesn’t require any investment or work on your end. We are here to help!