Trade show furniture rental in Miami, Florida
Miami is more than a popular vacation destination in the US. It’s also a coveted place for conventions and trade shows.
Miami is one of the top 20 choices for exhibitors and event professionals, and it’s easy to see why.
The city features three massive convention centers, more hotel rooms than homes in many small cities, some of the best restaurants in the state, and fantastic tourist attractions.
But for exhibitors, fun comes after the work, i.e., the trade show is done. An essential element of attending a trade show (successfully) in Miami is arranging for a booth and furniture.
For many exhibitors, buying or carrying furniture from their regional offices doesn’t make sense, so rentals are a popular choice. Here is what you need to know about trade show furniture rental in Miami.
Why Rent Furniture For Trade Shows In Miami?
Before you evaluate your options for furniture rental for trade shows in Miami, the first choice you need to make is whether to rent or buy.
Opting for new furniture when you are already designing a booth and having it delivered to the trade show to be taken back to the headquarters after the event is natural.
You will arrange for the transport of the trade show booth, and it’s easy to make room for the furniture as well. It also makes sense from a financial perspective since the budget for booth design is significantly higher than booth rental (in most cases).
You also have more options when you are buying. But even with all these pros, trade show furniture rentals in Miami make more sense for most businesses, even the ones that are going with a custom-designed and fabricated booth. And there are a few reasons why:
- When you go for furniture rental for trade shows in Miami instead of buying, you can save a significant sum which can be diverted towards other things like new marketing material or branded giveaways for better brand recognition.
- You don’t have to haul the rental furniture to and from the site (in most cases). This makes it easier on your exhibition staff and saves them time.
- When you rent, you can go for more luxurious and high-end items that would have been too expensive to buy. This may help create a better impression on the trade show attendees/your target audience.
- If you need to scale up, get another booth, or get more furniture for a conference at the trade show, your rental company might be able to comply. More rentals will not run your overhead cost much higher.
Trade show furniture rentals in Miami also make more sense when you are attending multiple trade shows simultaneously. You will be able to arrange enough furniture for various booths.
A trade show coming soon?
Trade show booths are a great way to get in front of a large number of people. They can be a cost-effective way to stand out from your competitors and attract new customers.
If you are looking to stand out at a trade show, then renting a booth is the perfect solution.Trade show booths are the most popular way for any company to make an impact in the industry.
We are here to help! Contact us today for a free consultation and a free quote.
Trade Show Furniture Rental Miami - 4 Steps To Follow
Furniture rental for trade shows in Miami can be an easy endeavor if you pursue an organized, well-thought-out approach. Four easy steps that may help you out here:
Step-1: Figure Out What You Need
A trade show booth needs to be intricately planned, even if you are going for a rental because it’s the core of your image and presence in the trade show. The furniture, on the other hand, can afford a little more flexibility and leniency. You can go for an aesthetic match, but even the generic black or gray pieces of furniture will blend in with most booth designs.
But that doesn’t mean you can be cavalier with your furniture choice. If you don’t arrange for the correct size table for your display samples or there are not enough chairs for your in-booth presentations, you may lose your audience to better-prepared competitors.
A good strategy is to make a list of must-haves, i.e., the furniture you can’t do without. Then create a similar list of desirables – furniture items that would be good to have, but you might be able to make do with the alternatives. Once you know what you need, it will be easier to make a choice regarding your trade show furniture rental partner in Miami.
Step-2: Find Furniture For Rent In Miami
Trade show furniture rental is a healthy enough market in Miami. There are a few significant names, including Everything Trade Show that’s almost based locally (In Fort Lauderdale, just 30 miles away). The first thing you want to check is if they rent out the kind of furniture you are looking for because, ideally, you should only make arrangements with a single vendor. Renting some items from one vendor and others from a different one doesn’t just have cost implications; it can also reflect the quality of furniture and the delivery time.
Then there are other additional services and features that you need to take into account. It includes transportation to and from the venue, quality of the inventory, personalization, etc. Look for features that are important to note and then look into the cost. Going through the reviews and asking around can also help you short-list the right candidates for trade show furniture rental in Miami.
Step-3: Make Do With The Inventory
This is less a step and more of a mindset. Inventory is both a limitation and strength of trade show furniture rentals. You have to learn to be content with the inventory available and make adjustments to your furniture picks accordingly. This is one of the reasons why inventory is one of the crucial factors in choosing the right trade show furniture rental partner in Miami.
If you can’t find some of the furniture pieces you hoped for, you can look for the closest match. You may also look into a different configuration, like opting for a selection of ottomans instead of chairs. If you can’t find a desk large enough for your display, maybe two smaller ones combined together will do.
Step-4: Follow The Rental Guidelines
Keep the rental guidelines in mind. Cost is one of the main reasons why exhibitors choose to rent instead of buying their furniture for trade shows in Miami and other cities. And if you get the furniture damaged or didn’t prepare it for return at the right time, you may run up the cost, which will dampen the core advantage.
It’s also a good practice to establish healthy relationships with businesses you are likely to work with again and again. If trade show furniture rental in Miami is a routine practice for your business and you regularly attend trade shows there, you need to build a good rapport with the companies you rent booths and furniture from. But it can’t happen if you mishandle the furniture, cause more wear and tear than what’s expected and acceptable, and mishandle the pieces; they may refuse to work with you in the future.
The time in business and reputation of the Miami trade show furniture rentals are also important factors to consider when you are looking for the right fit. Seasoned businesses with solid reputations can be a natural first choice.
With over two decades in the trade show industry, Florida-based Everything Tradeshows offers a wide variety of solutions to all exhibitors, including the ones looking for trade show furniture rentals in Miami. It offers a wide variety of solutions, and the furniture rental and sale compliments its booth design and rental services.
Trade Show Furniture Rental Options Available
Everything Tradeshows offers a comprehensive variety when it comes to furniture. The main categories include:
- Chairs – That includes both swivel and stationary chairs, conference chairs, group seating chairs, etc.
- Tables – The tables include small conventional tables, bar tables, and small cafe tables. They are useful for one-on-one interactions within and outside the booth.
- Conference Tables – For booths that can accommodate larger conference tables or exhibitors that plan on conducting a conference in a different area of the event venue, conference tables are a must-have.
- Bars – Bars and bar stools allow the exhibitors to engage groups of people (usually three or four) at once in conversations or displays.
- Office Furniture – If your booth design calls for it, office furniture items like dividers, shelves, and desks can be quite useful.
- Accessories – The accessories can tie everything together and offer you more control over the visual appeal and ambiance within your booth. They include things like rugs, pillows, dividers, lamps, and hedges. Nowadays, charging tables are also becoming quite popular as they offer a subtle way to attract more attendees to your booth.
Why Choose Everything Tradeshows
Choosing a trade show booth design can be difficult, but it doesn’t have to be. We have the creative team, expertise, and industry knowledge to help you create a booth that will attract attention and get you noticed.
We offer a range of services from stand production, promotion and marketing to management and logistics. Our in-house team specializes in building eye-catching booths that are guaranteed to turn heads when they enter the event hall. With us by your side, you’ll be well on your way to attracting the right contacts for your company or business idea.
Why Choose Everything Tradeshows For Miami Trade Show Furniture Rental?
There are several reasons why Everything Tradeshows should be your top choice for Miami trade show furniture rentals.
Impeccable Reputation: The company has established an impeccable reputation when it comes to trade show solutions, including booth setup and furniture delivery. They’ve worked with a variety of customers, catering to a wide range of needs (from simple to sophisticated), and always rose to the challenge. With customer satisfaction as their top priority, they’ve managed to turn many of their past customers into their word-of-mouth advertisers.
Rich Inventory: The company offers a rich enough variety for trade show furniture rentals in Miami. There are ample choices in all the furniture categories, which is beneficial from both a practical accommodation and aesthetic perspective.
High-Quality and Durable Furniture: Trade shows, even with very civilized foot traffic, can cause a lot of wear and tear on the furniture. In situations like these, durability is usually a more desirable and coveted trait compared to aesthetics. Everything Tradeshows offers a good mix of both. Its high-quality furniture rentals are aesthetically pleasing and leave a good impression on the attendees of a trade show. And it’s durable enough to be actively used by any number of attendees without breaking down or showing outward signs of wear and tear.
Stress-Free Experience: If you rent a booth and furniture from Everything Tradeshows, they set everything up for you. They take care of booth installation and arrange the furniture in the most optimal fashion or as per your directions, and all you have to do is attend. They also dismantle and take the furniture away at the designated time. This offers exhibitors a truly stress-free and time and resource-lenient experience, which is good for morale and, by saving them time, increases the probability of trade show success.
Booth Design And Rental Expertise: Booth design and rentals are the forte of the company. And they have been in the industry for long enough to have worked with countless variations of booths and furniture configurations. Their guidance and insights can be instrumental in helping you choose the right furniture and maximizing its potential in your booth.
Constant Communication: The Everything Tradeshows team will remain in constant communication with you from the time they set up the furniture in your booth for you till the pick-up time. This takes one thing off your plate, and you have more room and energy to work on other, more relevant elements of the trade show.
Competitive Pricing: Furniture rental for trade shows in Miami can be almost as costly as buying the furniture outright if you deal with the wrong vendor. Everything Tradeshows doesn’t just offer highly competitive pricing but also a lot of transparency. You will know exactly what you need to pay, and if you decide to extend your rental or add more pieces to the original request, the additional price will be conveyed to you in due time. This keeps the total expenses predictable.
The furniture you rent can make or break your show
Furniture is an important part of your display booth in a trade show. A bare-bone booth, no matter how immaculately it’s designed, might turn many potential customers away from your booth. And only a few proper pieces of furniture can make your booth complete and more inviting for a lot of attendees. So when you are attending an event in the city and are looking to rent instead of buying, your “trade show furniture rental Miami” search can connect you to the right vendors, including Everything Tradeshows.
Interested in trade show display rental?
A trade show exhibit can be more than just a way to promote your company. It’s also the perfect opportunity to create value for your customers.
Trade show booth rental is the most affordable option for exhibiting at a trade show. It is also the simplest option that doesn’t require any investment or work on your end. We are here to help!